Panorama Hills Water Company
           Board Meeting Notes

                     Panorama Hills Water Co
   Board Meeting Notes  August 18, 2024

Business-
Melinda · Bank balances were read. Sheets attached.
· Bills to pay- Attorney $1,290, and Brian Smith $415
· Delinquent Accounts- we do have a few- Ashley will text from the company phone a reminder.

Operations & Maintenance- Chris
The Lead and Copper sampling used to be waived. But DEQ is requiring it now for 2025, and 20 per year! Not only that, but the cost for the samples has increased from $40 to $80. After 18 months (30 samples) of good samples, we can waiver these again. Melinda had to submit the 20 homes that will be tested. The tests are supposed to be done when there has been no water running in the line for 6 hours.

Sanitary Survey-
Deficiencies have been addressed and Chris/Melinda will submit the corrective action plan. The issue in the report regarding the absence of an air vent for the lower well- We are compliant not having one actually- but DEQ will need the Engineer to sign off.

President Update- Jud
·July 26th we had submitted our response to 4 Star Attorney, and in part of their response back they stated they want Rob our Attorney off the case, it’s a conflict of interest they say. Rob believes there’s no ground for this. · We did not bring up recourse yet, but we will ask for them to cover attorney fees and fix the 100,000 gal tank (what they agreed to in the 2005 agreement). We have not broken any 2005 agreements, and anyhow the 2005 agreement is superseded by the 2022 agreement which David Yeaman signed, it was notarized, and filed, but they refuse to reference this document.

· The pipeline Project “Advertisement for Bids” cover sheet is attached for reference. · Shareholder meeting is set for Saturday, October 12, 2024 6:30 pm. Let’s announce on FB group, and invite with the September bills, sending a ballot for board members as well.
· Winter Snow removal around the pump house, Bill has an idea…

System Development- Bill
· We could look for an old utility truck to purchase, for the water company to use, and Bill has been looking, but by purchasing one- there is the expense on top of it for the insurance, etc.
· Bill proposed PHWC purchase a plow and it can get installed on his truck, and Bill will do the snow removal. The board supports this idea and to compensate Bill for his time/gas. This is much less expensive than buying a vehicle or hiring a company to come in. Bill has experience in plowing, and doesn’t use his truck very much, and is willing to help with this.
· Bill and Jud will look into plow prices from some local companies.
· Fence company will be coming out to gauge the work involved for the 24-28” post holes (if there is significant rock they run into than their price could go up some)
· Bill met up with Gilmore Jenkins (engineer for 4 Star Ranch) at the top of the hill and discussed the issues. Bill asked how he would test the tank without electrical components. Gilmore said you actually could fill the tank 1 foot a day, and if it loses any water between than you have a leak. Just FYI- since we aren’t doing anything during this litigation.
· Bill said there’s been some vandalism up there in the shed next to the tank.
· Bill would like to have American Pump pull our backup booster pump in the well house to inspect and determine if it is salvageable.
· Jud will make a call the Ryan Loftus about this, and talk to Alturas about whether we would be able to submit this cost with our loan funds.

Ashley motioned to Adjourn at 8:02, Jud 2nd, all agreed. The meeting was adjourned.



Panorama Hills Water Co- Meeting Minutes July 16, 2024

Board Meeting: 6:30 pm Location: Jud’s Home

Present: Jud Etheredge, Bill Fringley, Melinda Haban, Chris Haban, Ashley Baird, Katie Marlenee
Meeting Agenda went as follows:
1. Secretary’s Review of last meeting’s minutes – Ashley
2. President’s Update – Jud
a. Board Secretary
b. Four Star Ranch
c. 30+ acre water right
d. DEQ Projects- Mainline Project
3. System Development – Bill
a. Update on DEQ Timeline of Project(s) and the past months
4. Business Update – Jud
a. Asset Management
5. Treasurer’s Update – Melinda
a. Pay Bills
b. Review YTD Profit and Loss
c. Delinquent Water Accounts
6. Operations & Maintenance
7. Additional Items
8. Adjournment

Panorama Hills Water Co- Board Meeting Notes Presidents Update
· Meeting held this week with Jud, Ashley, and Katie Marlenee. Bring Katie up to speed on some the general things happening with the company. Discuss the transition of the secretary duties.

· Summons dated July 6, 2024- this is after our last reply to them, providing accounting of water hook ups to date to PFC. Jud sent a letter with the summons to our lawyer with his comments. From our view, David Yeaman distorts the truth, fails to even mention the June 2022 Resolution of the PFC and PHWC 2005 Agreement signed by PHWC and Four Star Ranch, and trying to blame PHWC and intimidate. The 2005 agreement cannot stand alone without the 2022 resolution agreement.
· We should file some recourse- pursue them to finish the tank. It is not ready to be tested- it is not even hooked up to power to be able to test. Rob is going to introduce Jud to another attorney who will be helping.
· This 30+ acres with water rights was in our original water right license. It is located behind the Keller’s home off of Panorama/Kolob. We have no reason to pursue this at this point, but it may come up again in the future.
· Moving water rights allocation from one to another, we will take care of the ones proposed in May’s mtg, except the well lots.
· See attachment- email from Van “PHWC Project Management Updated (July 2024)”
System Development ·
7’ fencing will be best- Bill talked about codes for fencing that DEQ requires.

Business
- Treasurer Bank balances were read. Sheets attached.
Bills to pay
Teton Microbiology is all
Text reminders on overdue payments helped last month.
CCR is done. In 2022 Bill Fringley took care of it. 2023 was done by Melinda Haban
Jud went over the updated Asset Management System

Development and Operations and Maintenance
· July 1 cleaned around fire hydrants.
· July 6-8th cleared junk from well lot.
· Bill brought up wear and tear on vehicles and personal weed whackers. If PHWC was to try to acquire a vehicle- there are government auctions we may qualify to participate in, we just have to have certain credentials. Military Surplus? 1 ton service truck or plumbing truck?
· Bill would like to have American Pump pull our backup booster pump in the well house to inspect and determine if it is salvageable.
· The 12’ x 22’ tool shed is almost full.
· Need to purchase Fire Hydrant pole markers to make them visible in the winter- Uline?
· During the winter, what are we going to do for snow removal to access our pump house? Could the county plow from Kolob just up to the gate that will be there when the fence is done.
Additional Items
· Friday, at 9 am- our 5 year Sanitary Survey is due- Destiny scheduled it. Jud will call Willie Teusher to see of this is really happening even though we are in the middle of fixing the previous non-compliant items.
· Next Newsletter we will have an updated phone list for shareholders, emails as well.
Jud motioned to Adjourn at 8:24, Ashley 2nd, all agreed.

The meeting was adjourned. Next Board Meeting: August 18, 2024 Notes Submitted by: Ashley Baird




Panorama Hills Water Co- June Meeting Minutes
June 25, 2024

Board Meeting: 6:30 pm
Location: Bill’s Home
Present: Jud Etheredge, Bill Fringley, Melinda Haban, Chris Haban, Ashley Baird
The Minutes from the Board Meeting on May 21, 2024, were read.
Meeting Agenda went as follows:
1. Secretary’s Review of last meeting’s minutes – Ashley
2. President’s Update – Jud
a. Response to Four Star Ranch Attorney
b. P&S Development
c. PHWC Annual Shareholder Meeting
d. DEQ Project Status
3. Business – Jud
a. Secretary Position
b. Asset Management
4. Treasurer’s Update – Melinda
a. Pay Bills b. Review YTD Profit and Loss
c. Delinquent Water Accounts
5. Operations & Maintenance
6. System Development Update – Bill
a. Update on DEQ Timeline of Project(s)
7. Additional Items
8. Adjournment

Panorama Hills Water Co- Board Meeting Notes

Presidents Update
• Melinda & Jud reviewed documents showing proof of payments to PFC/Brady Belliston. He always relied on PHWC bookkeeping for tracking what was owed to PFC. Melinda has spent a considerable time making sense of past transactions and organizing them into coherent documents. Jud will send our response to Rob Harris tomorrow, with the supporting documentation. If 4 Star Ranch or his attorney wants to do an audit, they will be charged for our Bookkeeper’s time.
• P&S Development- Paul will keep track of water usage, he expects us to bill him the standard rate. Bill will stay in touch with him on this.
• Katie Marlenee is volunteering to step into Ashley’s role as Secretary. There will be a Newsletter to follow up with our last in seeking this position, and informing that a vote this fall to affirm the community support of Katie Marlenee joining the board, will take place.
• Thinking August will be Ashley Baird’s last meeting as the official secretary. In the meantime, Katie can start shadowing; Katie will be invited to our July Board Meeting.
• As far as the Community Liaison position, we can revisit, but it may make more sense to have Katie assume that position as well. Ashley is willing to continue community involvement w/ the Facebook group, and be an Advisor to the PHWC board.
• The board position that Chris Haban temporarily filled, will need to be included in the fall shareholder vote as well. Ashley will start talking to a couple of people the board mentioned. This position would provide support across the board as needed.
• Annual Shareholder Meeting- looking at late September to mid October- the board is interested in reserving the LDS church again for the meeting. Shooting for a Saturday evening
• Jud is working on simplifying the Asset Management system. Can add additional modules later once we have experience using it. Will be a valuable tool which will also provide a valuation baseline
• We received the payment request from Altura ($5,000) towards their contract. The amount is in line with the contract. Jud is ready to authorize the payment.

Business- Treasurer
• Bank balances were read.
• Bills to pay- Renewal for Idaho Rural Water Association, $320
• We will send text messages from the company phone regarding past due payments by shareholders. Operations and Maintenance
• Consumer Confidence Report for 2023 is done. Posting to the website, and the Facebook group. Will also be submitted to DEQ
• 5 year inspection is due from DEQ- Melinda was in contact with Destiny from the DEQ office. Destiny said that Willie Touscher stated we should get a temporary suspension due to our projects going on at the moment in order to fix the previous inspection items.
• IDRWA Conference – Class on Lead Service Line Inventory- Fire Hydrants AND curb stops- Melinda helping Chris with this but needs to add the Curb Stops- this is Due in OCTOBER.

System Development
• Pipeline Project- several meetings between Bill, Van and Jud. Spare parts required for pipeline failures during construction. Bill suggested making the construction company responsible for damage and the repair thereof, thus relieving PHWC of spare parts cost burden. Bid package needs to include “you break it, you fix it” verbiage.
• Bill shopped around to get some piping on hand as backup- Rain for Rent only had ONE piece of 10” pipe. • Bill passed around the plans for the project. “Cross Connections” all need to be stricken from anywhere mentioned as we do not have secondary water. This will go back to Ryan to go out for bids, then DEQ.
• For the fence project- Bill looked for someone to level the ground at the pumphouse- bid was 9k lowered from 35k. It had been surveyed previously but will need to be resurveyed under the SRF rules. We just want the tank fenced, plus enough to park a truck or two inside the fence.
• 13 holes were dug from the top of Panorama down to Daybreak by Knife River Company, every 800 feet to determine how deep before large rocks were hit. From Daybreak up it will be 8” C900 piping.

Jud motioned to Adjourn at 7:59, Melinda 2nd, all agreed. The meeting was adjourned.

Next Board Meeting: Tuesday, July 16, 2024
Notes Submitted by: Ashley Baird, Secretary






Panorama Hills Water Co- Meeting Minutes
May 21, 2024

Board Meeting: 6:30 pm Location:
6665 Hillside Dr. (Jud’s Home)
Present: Jud Etheredge, Bill Fringley, Melinda Haban, Chris Haban, Ashley Baird
The Minutes from the Board Meeting on April 16, 2024, were read.
Meeting Agenda went as follows:
1. Secretary’s Review of last meeting’s minutes – Ashley
2. President’s Update – Jud
a. Status of response to Four Star Ranch Attorney
b. P&S Development- Water Right re-assignment sheet
c. Aspen Engineering Relationship
d. 100K Gal. Tank Leakage
e. Livestock Watering- Brian Stanger Cows
f. PHWC System Engineer
3. Business
a. Newsletter
4. Treasurer’s Update – Melinda
a. Pay Bills
b. Review YTD Profit and Loss
c. Delinquent Water Accounts
5. Operations & Maintenance
6. System Development Update – Bill
a. Final Walk through of the Lower Pump House
b. Update on DEQ Next Project(s)
7. Additional Items
8. Adjournment
Panorama Hills Water Co- Board Meeting Notes
Presidents Update
• Board reviewed Jud’s correspondence attorney Rob Harris- he added some suggestions for the response back to Four Star Ranch Attorney- see attached letter. Will be sent tomorrow to Four Star Ranch Attorney.
• P&S Development Water Right Re-Assignment sheet attached. To be filed in agreements and water rights as WR amendment.
• Aspen Engineering Relationship- There's a Group E-mail (Van, Ryan, Bill, Rick, Jud) where Ryan was made aware of our serious concern regarding performance and our interest in potentially shifting all or part of the project to another engineering company.
• Jud talked with Paul Scoresby, S&A Engineers about working on 100K tank and pump house. Agreed to talk again in September to re-evaluate. There is a shortage of engineers and bandwidth; if project bids are not out by July, may be difficult to start this year. • Tank Leakage Seems to have noticeable increase in leakage Tested last week. The result from the one collection point: conservatively, 1,512 gallons per 24 hours. Almost the daily national average of consumption for four homes. If all leaks were taken into consideration, potentially 2,268 gallons per day. In terms of revenue, an insignificant loss. In terms of water management, it's more significant (827,820 gallons/year), especially if we are required to demonstrate the measures we have taken to address drought mitigation. Note: Bill ran a test several years ago and got a much higher number.
• Livestock Watering - Brian Stanger Idaho statute 42-1701B ...... from Rob Harris Civil penalty ranging from $50 - $50,000.
• PHWC System Engineer- Van and I met with Dan Vetter to discuss position and interest Expressed interest, would have to work around his current job.  Ideally, would be able to build a home late next year.
• Upcoming Newsletter will focus on Secretary Roles and Responsibilities
Business- Treasurer
• Bank balances were read, P&L sheet attached.
• Bills to pay- Teton Microbiology for routine water test and Rob Harris Lawyer- $420- which water company pre-approved- 1 hour 10 min phone call with Jud and Rob.
• We are on payment terms with Mountain Land Supply for easier billing now.
• Melinda sent Jud an email today regarding new grants we could apply for.
• Melinda adding Van Sandifer back to the payroll- assisting in Project Development.
Operations and Maintenance
• Might need to lower the pressure on the pressure reducer- testing out on fire hydrants.
• The Lower Pump needs to be for an hour, once a month. System Development
• DEQ sign- put in place this week.
• Final Walk through of the Lower Pump House- acceptance check list, signed, is attached. The pump can be monitored electronically on phone device with App.
• Next Projects- possibly next is the surveying and fencing work around the 100K tank. We got a grant for this for $24,000- and the bid was $26,000.
• Ryan Loftus is supposed to be having a backhoe contract dig approximately 20 holes next to the existing pipeline along upper Panorama Dr. to determine how deep of a trench will be needed so that potential contractors bid accordingly for the pipeline construction.
Jud motioned to Adjourn at 7:54, Melinda 2nd, all agreed.
The meeting was adjourned.
Next Board Meeting: Tuesday, June 25, 2024
Notes Submitted by: Ashley Baird, Secretary


Panorama Hills Water Co- Meeting Minutes
April 16, 2024

Board Meeting: 6:30 pm Location: 6050 Foothill Rd. Idaho Falls, ID 83401
Present: Jud Etheredge, Bill Fringley, Melinda Haban, Chris Haban, Ashley Baird
The Minutes from the Board Meeting on March 19, 2024 were read.
Meeting Agenda went as follows:
1. Secretary's Review of last meeting’s minutes - Ashley
2. President's Update - Jud
a. Water Rights Forms
b. Paul’s lots and fees
c. Letters to Landowners
3. Treasurer’s Update - Melinda
a. Bank balances
b. Pay bills
4. Business
5. Operations & Maintenance
a. Purchases
6. System Development Update - Bill
a. DEQ sign
b. Updates on projects
7. Additional Items
8. Adjournment
Panorama Hills Water Co- Board Meeting Notes
Presidents Update
• There are a few versions of the water rights allocation sheet, Jud just needed to make sure he and Melinda were referencing the same up to date one. The board found a question or two with discrepancies/contradictions, but Jud is still doing some homework and will probably need another phone call with the Rob Harris (water rights attorney).
• A newsletter is going out this week to all shareholders with some explanation on water rights and make people aware, and that the company has been doing an internal audit. Then Jud will draft a letter that we would like to send to landowners.
• There is 32 acres with surface water rights, north of Panorama, north of Keller’s. These have gone inactive Jud found out through Rob Harris, but there is an appeal process that Jud is going to discuss with Rob Harris.
• Need to set up a meeting with Paul Peterson and his partner regarding lot fees.
Business- Treasurer
• Bank balances were read
• Bills to pay- Teton Microbiology for routine water test and Rob Harris Lawyer- $360- which water company pre approved- 1 hour 10 min phone call with Jud and Rob.
• Chronic delinquent accounts being put on mandatory deposit terms verbiage- to be added to the Shareholder Policy PHWC 7 and reissued by Ashley.
• Asset Management- need serial numbers from things Bill/Chris just purchased and add into the spreadsheet. Operations and Maintenance
• Purchases made on National Safety and elsewhere- required items we needed- hard hats, vests, magnet strips for truck doors, shovels, 2 flashing lights.
• More items that are OSHA required- First Aid Kit, Safety Cones (need more), 2 barricade signs, roll of “Trench” tape, and roll of “Caution” tape
• Bill has done some research on a smart reader- for future reference or possible purchase- called Zenner Stealth Mobile Reader. $28,000 for the system, software, includes 50 meters
System Development
• DEQ sign- not printed yet but proofed
• Ryan sending Van plans for piping job tomorrow- will send to us to review, or Bill and Van will meet. After review, they will get sent to DEQ for review before it goes back to Ryan and then bid proposals go out.
• Discussion again on C-900 being the choice that weighs out HDPT due to the cons. But we would like to see if PHWC can purchase the piping for the project so contractors are not up charging this material?
Jud motioned to Adjourn at 8:00, Ashley 2nd, all agreed. The meeting was adjourned.
Next Board Meeting: Tuesday, May 21, 2024 Location: 6665 Hillside Dr. Idaho Falls, ID 83401
Notes Submitted by: Ashley Baird, Secretary